Bidding Announcements

Request for Proposals –

Seeking a licensed, high-quality child care provider to expand programming and offer summer care for NC Pre-K rising kindergarteners and possibly rising NC Pre-K students during the time period of June-August 2024.

Issue date: December 8, 2023

Closing date: December 31, 2023

Buncombe Partnership for Children (BPFC) is seeking written proposals for a licensed, high-quality child care provider to expand summer care services in support of NC Pre-K access.

The successful contractor will provide a program that prioritizes enrollment of NC Pre-K rising kindergarteners and possibly rising NC Pre-K students. The intent of this RFP is to provide per child funding at the summer subsidy rate inclusive of parent fees that would be paid to the licensed provider for children who do not otherwise qualify for subsidy. Allowable expenses also include limited program support, such as classroom materials, wear and tear of furnishings, cleaning of shared space, and other costs identified in the proposal as essential. The contractor may serve other children who are not rising NC Pre-K students in the same classroom at their own cost. Detailed attendance reports with breakdown of per-child cost and other allowable expenses must be submitted each month for reimbursement.

We believe that it is essential for the voices of Black, Indigenous and People of Color (BIPOC) from our community to be the core of this project. Successful contractors will have experience in racial equity work. At BPFC, we understand that unequal wealth distribution plays a large role in racial injustice in our community. We are committed to thoughtfully prioritizing BIPOC vendors in all of our purchasing decisions.

The successful contractor will provide comprehensive services including:

• Provide all essential services related to the management and operation of a licensed summer program for 4-year-olds, including but not limited to:
• Recruiting, hiring, and retaining qualified teachers
• Securing space for the program
• Enrolling children
• Communicating regularly with BPFC about the summer program
• Submitting detailed monthly invoices for services provided at an agreed-upon rate

Services are expected to begin in June 2024 and be complete in August 2024. The successful contractor will submit monthly, detailed invoices for all services rendered to Buncombe Partnership for Children, 53 Asheland Ave, Suite 102A, Asheville, NC 28801. Final invoice to be sent no later than September 10, 2024. All invoices will be paid by September 30, 2024.

Individuals and agencies interested in providing these services should send a written quote using the application below and including the proposed cost, qualifications of the individual(s) to provide the services, specific goals, services and products to be provided, and a timeline for services to be rendered.

Written quotes should be sent to Caroline Rodier, Assistant Director at Buncombe Partnership for Children, caroline@buncombepfc.org, and must be received by the close of business on December 31, 2023. For questions or more information, contact Caroline Rodier by email or at 828.407.2053 Applicants shall be notified about selection by January 5, 2024 and work will begin immediately.

Successful proposals will address the following:

• Individual/Business Name:

• Name of person submitting this proposal:

• Phone:

• Email:

• Describe the services to be provided (address all deliverables described in the RFP)

• Describe the timeline of services to be

• What are the qualifications of the individual(s) who will provide the services?

• Outline the proposed/estimated cost based on the core services described in the RFP

• Describe your experience providing licensed child care

About Us 

Buncombe Partnership for Children’s (BPFC) mission is to strengthen the capacity of educators, families, and the community to build a strong foundation for children’s learning and development beginning at birth. Given that the majority of brain development occurs between a child’s birth and their entry into kindergarten, we invest in children 0-5, their families, and the early educators who care for and teach them to partner with local organizations to deliver programs that:

• Improve the quality of early care and education
• Increase access to high-quality early care and education
• Expand early literacy opportunities
• Offer family support
• Support children’s healthy development

This project is an activity of BPFC’s NC Pre-K Expansion work, a Buncombe County/ARPA-funded pilot program. The RFP has been informed by the Asheville Buncombe Preschool Planning Collaborative’s Transportation and Wrap-Care work group, which includes parents, teachers, and administrators looking for creative strategies to improve access to preschool.

RFP in Word Format